President

May

Finalize all commitments for incoming committee chairs for upcoming year
Finalize calendar dates with teaching staff and incoming committee members*
Set date to meet with Dr Boudreau and calendar person in early summer to get all dates needed and calendar printing underway
Give neccessary dates to

• Staff Appreciation for 1st day breakfast – 2010 Cancelled.
• Social Programs for "Welcome Back Party
• Sponsor Family for Picnic

June

Calendar meeting
Proofing/Printing process begun
Secure Contract for Yearbook and School Photos
Copy PTC paperwork for Registration
Get date and organize Registration stuffing.

July

Enjoy!

August
Finalize volunteers/process for registration
Check with all committees hosting upcoming events & offer assistance if needed.
Sponsor Family Picnic (Exec Bd should be in attendance)
1st day Coffee (Arranged by Hospitality cmte).  Be sure to have something set up for afternoon kdg as well.
Apply for School Building Use for all PTC/Exec Bd meetings

September

Prepare for 1st PTC meeting (invitations should go out in Friday folders & on Website)

• Hold exec Bd meeting before to ensure everything is being covered and we are prepared for larger discussion
• Hand out list of dates for Exec Bd of Roundtable mtgs/PTC & all exec Bd dates
• Prepare agenda & post 24 hrs prior  
• Prepare proposed budget (Be sure year end budget is adjusted to reflect all outstanding bills and bank statement is balanced)

Attend Round table meeting (bring copies of Calendar for all schools & Bd members along with proposed budget)

• Approved budget for round table should be prepared on a specific form which can be attained through Carol Norvilas (482-2400 ext 2024) in the Dist office if you did not receive it during the Sept meeting. 
• VP of Fundraising should submit list of vendors
• Get date for Ogden to host Round table & arrange to have someone provide refreshments (Hospitality Committee)

Compile list of Newsletter dates/deadlines from Office
Prepare & distribute letter to staff offering Email services for periodic volunteer help when needed and offer to add weekly email updates.

• Work with Dr. Boudreau to gather gift ideas for each grade level for December.

October

Prepare weekly newsletters. 
Support Book Fair endeavors/recruit volunteers via weekly posts
Help Red Sled chairs with any ongoing needs.
Purchase/wrap gifts for each classroom Write out notes for each teacher & Chase Gift Card
Fundability gift certificates for office/custodial staff

• Dr Boudreau – 2009 Donate Books in her honor to LRC.  2 receptionists $40, 3 custodians $25, Mrs. Annicella $25

November
Weekly newsletter
Finalize & Support all Red Sled Duties
Contact Santa – John Lorenzen (51 Malden, 708-354-3034, keokuk111@aol.com.  Confirm date and times with Cynthia.  Get John the Santa Suit (in 2009 he kept it) Gave him a $30 Gift card for his time.

December

Schedule Santa visit (get specials schedule from receptionist $25)
Purchase flowers for Ms Johnson at the Winter Concert

• (Corsage presented at the end of the day concert, bouquet at the end of the evening)
• Choose one of the children to present it to her at the end of each concert.

January

Begin sending out information to plan for next year’s committees/recruit new volunteers
Begin committee selection for next year's Board members
Select nominating committee for Exec Board positions that need to be filled
Appoint a By-Law Review committee (done every other even year in January)
Support Hot Lunch program if needed
Get dates for Golf Outing set with volunteers

February

Recruit volunteers to help out w/ Kdg Registration & pass names along to Lorraine (2-3 people to help collect & check ppwk)
Continue filling committees for upcoming year
School supplies volunteer should begin preparing forms for teachers supply list
Volunteer Coordinator should begin contacting teachers to find out which volunteers they
would like PTC to recruit (i.e. Reading Olympics, Computer mom, Friday Folder volunteers, etc)
Update Ogden Scholarship forms (contact at LT is Lianne Musser 708.579-6357)
Contact Hospitality Committee regarding set up for March Roundtable meeting (encourage all Ogden Exec Board to attend)

March
Recruit helpers & attend Kdg Registration day (Contact Hospitality Committee to set up refreshments)
Continue working on Committee Chairs
Follow up w/ any unfinished Yearbook questions if needed
Begin pulling together calendar dates for all committees
Purchase flowers for Ms Johnson at the Spring Concert

• (Corsage presented at the end of the day concert, bouquet at the end of the evening)
• Choose one of the children to present it to her at the end of each concert.

Confirm Rain Date for Field Days

April

Post slate of officers w/ at least 30 Days prior to May Meeting
Gifts for outgoing 6th grade families prepared for end of school
Continue to finalize calendar dates for upcoming year
Make sure book Fair/Ice Cream Social/Art Enrichment Showcase are coming together for event
Encourage 6th grade fundraiser
Have Plaques engraved for:

• Scholarship – in hallway near corner
• Presidents - ????
• 6th Grade Legacy Project

May

Gather/update all paperwork to be included in summer registration mailings
Finalize Calendar dates
Schedule meeting w/ Dr Boudreau & Calendar Chair to work on for next year
Collect committee folders/info to pass along to incoming chair persons
Installation of new officers
Thank you party???
Gift for 6th grade families
Work on PTC forms for upcoming year

Monthly:
Weekly Newsletters
One week before PTC meeting, create Agenda, gather topics and post 1 day prior to meeting
Attend Roundtable meetings (6x per year)
Email Thank you’s to committee chairs
Thank Volunteers for PTC events in weekly communication
Followup with all upcoming PTC chair events to be sure they have what they need.

Vice-President

The Executive Vice-President supports the activities of the President and help wherever needed.  In the event the President cannot attend a meeting, the Executive Vice-President presides in the President’s place.

The Executive Vice-President

• is in charge of all official PTC correspondence duties
• provides support for all committee heads, as needed
• maintains and monitors PTC Operating Guidelines, which are available on-line
• has responsibility to fill all committee chair positions for the following year

This is an Executive Board Position.

VP Communications

Vice-President/Communications The Vice-President of Communications helps coordinate communication with the PTC, as well as with the other District 102 PTC/PTO's. The position was added as an Executive Board position in 2002-03.

Main Responsibilities

--Maintain the Ogden PTC Website
--Create and maintain the various email lists, using the PTC Directory System (an online, security controlled database)
--Maintain the privacy of all personal information contained in the Directory Database and email lists
--Ensure adherence to the PTC and School's communications procedures
--Put together and mail the weekly PTC email every Wednesday
--Monitor the PTC email box; either reply to the emails or forward them to the appropriate committee chair
--Maintain the electronic files of the PTC, such as yearbook files.
--Attend PTC Exec Board and General Meetings (1X per month)
--Attend District Roundtable meetings to gather information and discuss communications issues affecting all the PTC / PTOs (1X every 6 weeks or so - 5 meetings per school year).

Communications Procedures

Timeline of Activities for the VP - Communications

VP Fundraising

• Assist and manage chairs of existing fundraisers.
• Seek out new potential fundraisers as needed and present at the PTC meetings.
• Attend monthly PTC meetings.

VP Social

VP Red Sled

Treasurer

The Treasurer is the custodian of all funds of the PTC

• make all PTC deposits to the appropriate financial institutions
• write checks for all approved PTC expenses
• prepare and present the budget to both the PTC and to the Superintendent
• prepare and submit to the PTC monthly financial statements illustrating both actual and budgeted amounts
• Coordinate with committee chairs before each event to facilitate the handling of cash box drop off and pick up. Attend any PTC function that requires the Treasurer’s presence.
• attend Executive Board Meetings

Secretary

The Secretary of the PTC is responsible for keeping a correct record of all meetings of the PTC and of the Executive Board. Minutes of each PTC meeting are presented and approved at the subsequent PTC meeting. Once approved, the minutes are posted on the PTC website. The position is an Executive Board position.

President Emeritus

The President Emeritus is an Executive Board position.  After the term of the President has expired, that person becomes President Emeritus.  The President Emeritus serves to provide continuity to the organization and to assist the new President where necessary.

Art Enrichment

You don’t need to have a degree in art history, or even be artsy for this one…you just need to enjoy introducing new things to the children in a fun, creative manner. The Art Enrichment program coordinates parent volunteers to go into the classrooms and “teach” the children about a particular artist or type of art. A basic curriculum with lesson plans (to be reviewed and updated if necessary by the committee chairs) is in place to give guidance by grade level and offer introductory information about artists, etc. Supplies are available at school and are maintained by the committee chairpersons. A kick-off meeting is held at the beginning of the year and a “Showcase” night is coordinated with the Ice Cream social in the spring.

Two or three parent volunteers are needed in every classroom. Ideally, they will visit the classroom once per month to lead an art appreciation discussion and an age appropriate art project. A grid with monthly topics for each grade is given out at the beginning of the year and posters of the art works are provided. The curriculum for each grade level and month is available on the Art Enrichment website. Folders with information on the artists and project ideas are available, as well as materials for planning the activities.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget: $1950.00

• Kick-off supplies
• Art supplies
• Art History posters /  books / lesson plans
• Exhibition materials
• Volunteer educational opportunities

Volunteers:

• Minimum of 2 volunteers per classroom
• 4 - 6 committee members

Responsibilities:

• Conduct "Kick-Off" meeting
• Stock and maintain art closet with needed supplies and materials (both art supplies and literature)
• Review and amend art lesson plan and curriculum
• Ongoing management and guidance of volunteers
• Organize and execute Art Enrichment spring art exhibition (in conjunction with Ice Cream Social and Book Fair)

Timeline:

• Summer
  • Review curriculum
  • Update website
• September
  • Organize volunteers
  • Make packets for volunteers
  • Order supplies
  • Hold "Kick-off" meeting
• October - December
  • Maintain art closet
  • Ongoing guidance of volunteers

• January - March
  • Same as October - December
  • Prepare, plan and organize art exhibition
• April
  • Same as January - March
  • Hold art exhibition
• May
  • Calculate budget for next year
  • Make recommendations for next year
  • Final lessons
  • Clean art closet

Bike Safety

Ready, Set, Ride!! This committee hosts the annual Bike Safety Test. Generally held on the 2nd Friday of the school year, the Health & Safety Chairperson coordinates 15-17 volunteers as well as contacting the La Grange /La Grange Park police departments to set up a safety “skills course”. This generally takes about 4 hours on one day.

Preparation prior to the day of requires getting Bike Safety pamphlets from the State of Illinois and preparing a flyer & permission slip to be sent home the week prior to the test to all families. Volunteers’ names are acquired through the volunteer coordinator.

Contact the Health and Safety Committee Chair for more information or to volunteer.

Budget: @$100, used for

• Blue tape to tape-out course
• Student certificate / award
• Water for volunteers
• Stamps for "Thank Yous"

Volunteers: 15 - 17 volunteers are needed (getting these is usually not difficult as many 3rd grade parents want to help)

Responsibilities: Committee plans Bike Safety. The committee consists of one person, with about 17 volunteers on the day of the event.

What Works:

• Plan ahead and be prepared.
• Don't scare the kids by calling it a 'test'.
• Keep kids calm.

What Didn't Work: It is a lot of work for one person - consider having a co-chair.

Timeline:

• May -
  • get the date for Bike Safety Day for next fall from Principal and PTC President
• July -
  • get Bike Safety pamphlets from the State of Illinois
  • set up Bike Safety Date with LaGrange and LaGrange Park Police
• August -
  • get names of volunteers from Volunteer Coordinator
  • contact volunteers
  • get permission slips and Bike Safety pamphlets together (need Family Count for 3rd - 6th grades) 
    • Rules of the Road Pamphlet (2009)
• September -
  • Day before event: Tape out skills course
  • Event Day: 7:30 - 11:00 (approximately)
  • Thank you notes to all

Book Fair

Read any good books lately? How about selling some? This committee works with two different vendors to raise money for our school through organized book fairs in the Fall and Spring. These events usually coordinate with other school activities that occur int the evening (like the Ice Cream Social) and take about 15-20 volunteers (volunteers’ names are acquired through the volunteer coordinator) to help unpack, organize and work as cashiers during the sale then clean up. The committee works closely with both vendors to help ensure smooth transactions and orders. What better way to promote good reading habits in your home & school?

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

• About 15-20 volunteers are required to set up, work as cashiers and clean up after.

Responsibilities

What Worked

What Didn't Work

Timeline:

• Spring Book Fair
  • Held in October
  • Sign contract with <vendor> in <month>
  • Start promoting 1 month prior to event
• Fall Book Fair
  • Held in March
  • Sign contract with <vendor> in <month>
  • Start promoting 1 month prior to event

Box Tops

More money for nothing?!? This fundraising committee chair keeps track of the “Big G Box Top” collections throughout the year. Every few weeks/months the box tops are collected at school, snipped and counted into bundles of 10 to be turned in to General Mills in exchange for money which is used to purchase playground equipment.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

CPCFRO

Friendly competition! This acronym, CPCFRO (Congress Park, Cossitt, Forest Road, Ogden) is descriptive of the committee that runs a sporting program for 5th & 6th grade students to promote friendly competition in basketball & volleyball games between all 4 District elementary schools. Distributing flyers and permission slips, running skills testing and team placement as well as acquiring team coaches is what this one entails. Each sport runs for a period of 6 - 8 weeks and includes both a boys team and a girls team for each sport.

Parent volunteers organize and coach teams which play intramural games at Park Junior High or Ogden School. Practices are generally an hour in length and games are usually played Monday, Tuesday, or Thursday evening between 6 and 9 pm. Typically 8-10 games are played in each sport.

The philosophy of the program is to promote reasonable competition and team work. The key objective is to give every player, no matter his or her skill level, a chance to play, have fun, and learn a little in the process.

The Girls Basketball season runs from September though November.

The Boys Volleyball season runs from October through December.

The Boys Basketball season runs from January through March.

The Girls Volleyball season runs from February through April.

If you have any questions, please contact the Ogden CPCFRO Reps.

Calendar

The Calendar chairperson works with the PTC President and Dr. Boudreau to collect dates for the upcoming school year and formats the actual calendar. The calendar is posted online and a condensed version is included in the school directory. Updates are made throughout the year, as appropriate, and new versions are posted.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Chorus Volunteers

Mrs. LeGare (Ogden's Music teacher) needs chaperons for the Chorus trip to Yorktown in December and help with the Chorus pizza party in May.

Contact Mrs. LeGare for more information or to volunteer.

Computer Parent - 1st Grade

1st Grade parents are needed to assist in their child’s classroom one hour a week during the school year.

Contact any of the 1st grade teachers for more information or to volunteer.

Cultural Programs

Let me introduce you to my friend, Benjamin Franklin.  Sound strange? The Cultural Programs chairpersons plan all cultural assemblies for the year. In 2007-2008, Mexican Dancers, Benjamin Franklin, Irish Dancers and a Jamaican cultural assembly were the highlight of the year. They are given a budget to work with and try to coordinate dates with trimester endings, or the days just before a break. 3-4 all-school assemblies are coordinated per year. One of the chairs, the PTC President or Dr. Boudreau may introduce the assemblies, but other than that, they are self-sustained.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget: $2,500, which covers 3 all school assemblies

Responsibilities: The Cultural Assemblies Co-Chairs work closely with Dr. Boudreau to select the assemblies for the year. Once they have been selected, the Co-Chairs plan the assemblies, coordinate with the ‘vendors’, and handle the financial transactions. The PTC President or Dr. Boudreau may introduce an assembly; otherwise, the performance / assembly is self-sustained.

Timeline:

• July - August
  • search for future assemblies
  • organize dates for upcoming school year calendar
• September -
  • meet with Dr. Boudreau to solidify dates and approve suggested assemblies
• September - June
  • attend and assist at all assemblies

Directory

Call Me… The directory committee collects teacher information and student data from registration and compiles it into a concise, easy to read “phone book” that lists each student by class, as well as alphabetically. Once the information has been compiled, cross referenced, type-set and proofed, the job is bid out to local printers for the actual printing of these books. The books are then distributed to all families early in the school year.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget: $900

How is your budget primarily used: it pays for the cost of printing the books

Volunteers: This is a 1 or 2 person job - one to do the data work and layout and one to deal with printing and distribution, or one person to do the entire thing. 

Responsibilities and Timeline: 

• In May, produce a directory and email sign-up form to be included in the Registration Packets.  This form can be produced using data from the PTC Directory Database, for those families returning to Ogden the following year.
• Collect these forms at Registration and update the PTC Directory Database with any new information.
• Obtain class listings from the School Office on Registration Day, get an update on the first day of school, and get a final listing after the 2nd week of school.  Verify with the office that the class listings have stabilized.
• Place each student into the correct classroom in the Directory Database.
• Do a mail-merge from the Directory Database into the Directory format.
• Add additional pages, such as teacher and staff contact information, PTC Committee Information, District contacts, and class listings.
• Design a cover.
• Submit the completed draft for final approval from the school office.
• Once approved, send directory to the printer - Allow for one directory for each family, one for each teacher, one for each office staff, and about 50 extras for people who want to purchase additional copies.
• Distribute the Directories to classrooms, Family Count.
• Maintain the database throughout the year, updating any new email and address information as well as adding any new students.
• An optional update to the Directory can be distributed at mid-year.

Donations

The Donations Committee oversees PTC charitable donations and collections.

Timeline: TBD

Key Documents:
Scholarship Application
Application is electronically sent to LT Career Office and they distribute it.

Scholarship Letter to LT
Sample of letter which accompanies check to LT Career Office.

Scholarship Application Notice for Newsletter
Sample article for Ogden Newsletter to notify parents of upcoming scholarship.

LTHS Prom Donation Letter
Sample letter to accompany check to LT for donation to their prom.

Field Days

Parent volunteers are needed to assist with the events/games planned for this day of fun! This event takes place during the last week of school, with no rain date. Grades K-3 will be held in the morning. Grades 4-6 will be held in the afternoon.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Fun Fair

Indoor games and activities held on a Saturday in the school gym. This fair is held every odd-numbered year, in March.

Contact the appropriate Committee Chair for more information or to volunteer.

March 14, 2009: Fun Fair Floor Plan

General Office Help

Occasionally, the school secretaries are in need of help in the school office photocopying. If you are interested in helping out one morning or afternoon a week or filling in when needed, consider this option. This is a one person two times per week or two persons one time per week job.

Contact Mrs. Campea in the school office for more information or to volunteer.

Golf Outing

Budget: Did not know how much/didn't use.

How is your budget primarily used: $2500 profit

Volunteers: Volunteers not used - 2 Chairpersons were able to handle it all.  Volunteers do not need to be solicited for on the Volunteer form at registration.

Responsibilities:

• vendor solicitation
• sponsor solicitation
• mailings
• public relations
• catering
• coordination with golf club
• registration organization
• game/rule oraganization

What Works: Most everything

What Didn't Work: Hole sponsorship could have been stronger and rules for the games the day of would have helped.

Timeline:

• Get your donations well in advance, as you will have to get in their face to receive them. 
• Book the event at the Golf Club at least 6 months out.
• Start soliciting Ogden Families at least 2 months out.  Many last minute add ons.  I would really try to push for 72 golfers as a goal. Then you could start a little later, have a shotgun start, make more money and the chairs/volunteers could golf.

Hospitality

Coffee, Tea or Volunteer? The hospitality committee serves coffee and small snacks during school events. The first day of school offers a Parent Welcome Coffee run by this committee, as well as hosting the PTC/PTO Roundtable Meeting in the Spring. Supplies are purchased through Central Buying and are available at the school. Any volunteers needed aside from the 2-3 committee chairs can be acquired from the volunteer coordinator.

Contact the appropriate Committee Chair for more information or to volunteer.

LRC Volunteers

Parent volunteers are needed to work one half day every other week in the LRC a/k/a library during their child’s library time. Volunteers help students locate books, file books being returned and assist the LRC staff in many other ways.

Contact Mrs. Bledsoe in the library for more information or to volunteer.

Original Artworks

Students create artwork which is available for parents to purchase in a variety of formats, such as stationary, shirts, and magnets. This program is run one to two times per year, and is done in coordination with the Art curriculum and with the assistance of the Art teacher.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Quiz Night

Are you smarter than the Quiz Night Committee? This committee plans and coordinates 2 social events that raise money for the school each year. Originally based on the game show “Who Wants to be a Millionaire”, this committee took it a step further and compiled all types of trivia questions to be presented to team tables. Dates are set according to an available venue in the area, promotional notices are distributed via email and $$ is collected based on participation. Prizes are compiled and awarded throughout this fun-filled evening.

Budget: $700 expense, generates ~$3,000 revenue

• Prizes
• Tablecloths

Volunteers:  needed for set-up before and clean-up after the event.

Responsibilities: 2 Quiz Nights – 1 fall, 1 spring

Timeline:

• 2 – 3 months prior to the event
  • Secure venue
• 1 month prior to the event
  • Planning and development of questions
  • Start advertising event – develop flyer and website story
• Closer to the event
  • Obtain laptop and projector for scoring
  • Get prizes
  • Purchase tablecloths
• Follow up, distribute a follow up questionnaire for table leads

Reading Olympics

3rd Grade parents are needed to help out one hour per week over a 10-week period. Volunteers will listen to students report on books that they have read. This job can be shared by various parents.

The schedule is coordinated by the classroom teacher. Contact the 3rd grade teachers for more information or to volunteer.

Red Sled

This is Ogden Avenue School’s major fundraiser of the year, set for the first weekend in November every year. Volunteers are needed to decorate the night before, bake goodies for the Bake Sale, work at the bake table, work in the Café, sell raffle tickets, assist with publicity, be a parking monitor in the early morning when crafters are arriving, take pictures with Santa, man Candycane Lane, and clean up after the event.

For more information visit the Red Sled website.

Room Parent Program

Visit the Room Parent Pages of this website for all your forms and procedures.

School Pictures

School pictures are taken once a year, in the fall, with one retake day.

Activity group shots are taken in the winter.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

No budget required.  Those purchasing pictures make checks payable directly to the photography company.

Volunteers:

Parent Volunteers are needed to help coordinate getting the students from their classrooms to the room where the photographer is set up. Timing requirements include one full day and a few hours on re-take days. Consider helping make our students look their best!

Responsibilities

What Worked

What Didn't Work

Timeline:

• Chair coordinates signing contract for next year's school portraits will the Yearbook chair and PTC President.  This happens in the spring.
• Receive and distribute order forms a few weeks prior to picture day
• Compose email notification to parents regarding date of photo shoot and order procedures.  Submit email through Approval process for inclusion in weekly PTC emails.

School Spirit

Parent volunteers are needed to help at various times throughout the year with the distribution of Green Bagels in March and Ogden School Spirit clothing (i.e. t-shirts, sweatshirts, sweatpants, etc) orders in the fall/spring.

Green Bagel Day usually takes all morning on 3/17, and the sorting of the spirit wear usually takes about 3-4 hours at someone's house one day in Fall and one day in Spring.

This committee also coordinates the Welcome Back gift for students, which is typically an Ogden School water bottle.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

School Supplies

Kits containing the appropriate supplies for each grade level are available for purchase in the Spring, for the following school year. A list of supplies needed for the current school year is available on this site.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Science Center Parent Enrichment Council

Wizards and Physics and Science, Oh My! This committee chairperson acts as a liaison between the school and the district run Science Center. Monthly meetings (generally held the 1st Friday morning of each month), information distribution and help in coordinating Science Center activities and volunteers for those activities. Programs held in 2007-2008 were: School of Wizardry, Physics Enforcers, and Science Expo among others.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget: Our budget is funded through District 102.  There are separate accounts for curriculum materials, equipment (i.e., tables, chairs, chalk boards, etc.), animal care, after school programs, butterfly habitat and pond.  All are funded by a Science Center activity account, which receives its funding from donations.

Volunteers: The Parent Enrichment Council has volunteers from all District 102 schools.  Most schools have 1 - 2 volunteers.  These volunteers are active with after-school programs at the Science Center.

Responsibilities:

• Monthly meetings - we meet on the 1st Friday of every month at 9:00.  Meetings may run 2 hours.
• There has been a large focus on garnering grants to supplement the Science Center activity account.  Not all members were involved or interested in the grant proposal process.
• Meetings also involve planning of afterschool programs (who would volunteer, brain-storming, etc).  Programs can include Worlds of Wizardry, Physics Enforcers, Science Expo, etc.
• Ensure that program information gets back to each school.

General Info:

• There are afterschool activities every month, so planning each program is a meeting focus.
• Science Center reps must be available for ALL Friday morning meetings.

Sixth Grade Committee

This committee organizes and runs one fundraising event which funds a gift to Ogden from the outgoing 6th graders.

This group also runs one social event for the 6th graders and assists the 6th graders in doing one service project.

Contact the appropriate Committee Chair for more information or to volunteer.

Visit the 6th Grade webpages for more detail on this committee's activities.

Social Programs

This committee is all Fun & Games…at least that’s what we plan!

Throughout the year, a handful of activities are planned for our Ogden families. The year begins in September with the ever-popular Back-To-School Party. This event hosts games, a cake walk, crafts, face painting, tattoos and a live DJ as well as barbeque-style food available for purchase. Like a block party for the community!

The Social Programs Committee also organizes events like an Ogden Night at the Chicago Wolves game, Flying High Pizza Fun Days during school days off and the annual Ice Cream Social that coordinates with the Spring Book Fair, Art Enrichment Showcase and Technology Night.

Ideally, this committee consists of 4-5 coordinators and multiple volunteers at each event.

Sponsor Family Program

Remember when your family was new to Ogden School? Sign up to be a Sponsor Family and help welcome a new family to the Ogden community. Commitment includes contacting the new family in August to see if they have any questions or concerns. Then if possible join them at our Sponsor Family Picnic, held each August, to get acquainted in person. Pizza and dessert are provided!

This is an especially great program for those of you with an incoming kindergartner. What a fantastic way for your child to meet some of his or her new classmates!

Please contact the Sponsor Family coordinator to volunteer and we will contact you with more details about the program.

The annual Sponsor Family Picnic is held on the Saturday prior to the first day of school from 4-6pm at Memorial Park.

Staff Appreciation

Conference Day Breakfast

Staff Appreciation Week

Retirement Parties: Assist the Staff Appreciation Committee at an after school party for retiring Ogden staff, if any. Will need parents to decorate, serve and clean up.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Teacher Helpers

This program is for 5th and 6th graders who wish to assist classroom teachers with activities such as copying, creating homework packets, and organizing the classroom.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Variety Show

The Variety Show allows students to show off their talents to friends and family on one night, at Park Jr. High.

It is held every other year, in the spring of even numbered years. Parents are needed for program design, set design, music editing, and music coordination the night of the show.

Rehearsal Parents meet with several groups of students for rehearsal once/week for approximately eight weeks January - February.

In late February, Stage Parents are needed for help with two dress rehearsals and the evening of the show.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget:

How is your budget primarily used:

Volunteers:

Responsibilities

What Worked

What Didn't Work

Timeline:

Videotaper for Music Concerts

Mrs. LeGare (Ogden's Music teacher) needs someone to videotape each of the night time concerts. There is an evening concert in December and an evening concert in the Spring.

Contact Mrs. LeGare for more information or to volunteer.

Volunteer Coordinator

Help, anyone? This position helps all other committees collect names and phone numbers for volunteer opportunities. A volunteer availability sheet is created and included with registration materials over the summer. Once registration forms are complete, the volunteer coordinator collects information and creates an easy-to-read spreadsheet, which is then broken down by event/committee. Lists are then distributed to all committee chairpersons to use throughout the year.

Contact the appropriate Committee Chair for more information or to volunteer.

NOTE: This is a one person job.

Budget: n/a

Volunteers: none

Responsibilities:

• Prepare volunteer listing to go in August mailing
• Collect volunteer forms at registration
• Enter volunteer information in spreadsheet
• Sort, copy, paste to obtain volunteer listings by event
• Distribute lists of volunteers to committee chairs
• Hours required: at least 40, but only over a couple days
  • most time is spent at the beginning of the school year
  • a little time is spent in the spring, putting together the volunteer sheets for the registration packets

Timeline:

• May
  • Prepare blank volunteer listing with input from committees
  • Consider removing classroom requests, as teachers generally request this at curriculum night
• Registration day
  • Collect and enter forms
• By first week of school
  • Distribute volunteer lists to committees

What Doesn't Work:

• This could be done in an easier way
  • online collection of information?
  • have a big table with blank sheets for each person to manually fill in volunteer listings
• The problems with current system
  • too much manual entry by one person
  • some committees don't get enough volunteers while others get too many (and then aren't used). Need a cap on number needed for particular committee.

Wrapping Paper

Ogden’s first fundraiser of each year! During the first week of school, this committee uses their “wrapping talents” to create a display using the Innisbrook company's high quality wrapping paper. Booklets and information are distributed to the classrooms to go home in the Friday Folders. Order forms are collected, double checked by committee chairs and Fed-Ex’ed to Innisbrook (clear instructions are given by the company during all aspects of the sale). A delivery date is arranged and the committee chairs receive and distribute completed orders. Online orders are ongoing throughout the year, but do not need to be maintained by the chairpersons.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget: n/a

Volunteers: We didn't use volunteers, but in years past they have been used at the discretion of the committee.  We increased online orders, which decreased the number of orders to be distributed.  Volunteers (~4 - 5) can be utilized on the day of distribution.

Timeline:

• January of current year, Innisbrook Representative will contact PTC committee chair for signed contract
• Summer, Innisbrook Representative will set meeting at your home to go over all details of the sale, provide flyers, and check family count for sale packaging.
• August
  • The timetable of the sale and samples of product arive from Innisbrook.  We spent ~3 hours on the display boards.
  • Late August, Fed Ex delevers sale packages to Committee chairperson's home along with one informational flyer.
• First week of school
  • we set up the display after notifying Dr. Boudreau, as a courtesy.  The display is in place for curriculum nights.  This takes ~1/2 hour.
• September
  • Week prior to sale start - chairperson inserts or attaches informational flyer to the packages and sorts by family count.
  • Sale is early in September, for one week.  We distribute catalogues to classrooms after we obtained family count.  They are too bulky for mailboxes, therefore, we delivered to the classrooms a few days before the start of the sale.  Teachers distribute them in the Friday Folders.
• During the Week of the Sale
  • Periodically check office for order forms and checks
  • Innisbrook has clear instructions on how to process orders
  • Double check the orders and money before turning in.  This is quite time-consuming but it prevents turning in mistakes.  Innisbrook has a very easy procedure to correct mistakes.
  • Turn in the money to the PTC Treasurer with a deposit request form.
• Week after sale
  
  • On scheduled date, contact Fed Ex using phone number provided by Innisbrook to schedule pick-up for the order forms.
  • Error report will be sent witnin 2 weeks so PTC chairperson can account for all orders
    
• October
  • The shipping company calls in the middle of October to arrange a deliver date.  They like it a soon as possible, but it is at the discretion of our schedule.
  • Send PTC Email and note to families not on email list to announce delivery date / time.  Get approval for notice.
  • PTC chairperson (and 1 or 2 volunteers) sort delivery by classroom (took about 20 minutes)
  • PTC chairperson and 2 or 3 volunteers help hand out orders during school pick-up on designated day.
  • There is a period of time where you take calls for wrong orders.  This has been only 1 or 2, because we took the time to double check the orders.
  • Innisbrook Representative will follow up with profit reports from the sale.
  • A final invoice will be sent and needs to be turned in to the PTC Treasurer.

Additional Comments:

• After the actual sale, the school continues to profit from internet orders. 
  
  • Innisbrook Instructions
  • Innisbrook Internet flyer
• Questions:  Contact Patty King or Kym Iffert.

Yearbook

One to two Parent volunteers are needed per class to take photographs on behalf of that classroom/grade for any events (plays, parties, classroom functions, etc.) involving that classroom/grade.

Yearbooks are published annually.

Contact the appropriate Committee Chair for more information or to volunteer.