Ogden’s first fundraiser of each year! During the first week of school, this committee uses their “wrapping talents” to create a display using the Innisbrook company's high quality wrapping paper. Booklets and information are distributed to the classrooms to go home in the Friday Folders. Order forms are collected, double checked by committee chairs and Fed-Ex’ed to Innisbrook (clear instructions are given by the company during all aspects of the sale). A delivery date is arranged and the committee chairs receive and distribute completed orders. Online orders are ongoing throughout the year, but do not need to be maintained by the chairpersons.
Contact the appropriate Committee Chair for more information or to volunteer.
Budget: n/a
Volunteers: We didn't use volunteers, but in years past they have been used at the discretion of the committee. We increased online orders, which decreased the number of orders to be distributed. Volunteers (~4 - 5) can be utilized on the day of distribution.
Timeline:
- January of current year, Innisbrook Representative will contact PTC committee chair for signed contract
- Summer, Innisbrook Representative will set meeting at your home to go over all details of the sale, provide flyers, and check family count for sale packaging.
- August
- The timetable of the sale and samples of product arive from Innisbrook. We spent ~3 hours on the display boards.
- Late August, Fed Ex delevers sale packages to Committee chairperson's home along with one informational flyer.
- First week of school
- we set up the display after notifying Dr. Boudreau, as a courtesy. The display is in place for curriculum nights. This takes ~1/2 hour.
- September
- Week prior to sale start - chairperson inserts or attaches informational flyer to the packages and sorts by family count.
- Sale is early in September, for one week. We distribute catalogues to classrooms after we obtained family count. They are too bulky for mailboxes, therefore, we delivered to the classrooms a few days before the start of the sale. Teachers distribute them in the Friday Folders.
- During the Week of the Sale
- Periodically check office for order forms and checks
- Innisbrook has clear instructions on how to process orders
- Double check the orders and money before turning in. This is quite time-consuming but it prevents turning in mistakes. Innisbrook has a very easy procedure to correct mistakes.
- Turn in the money to the PTC Treasurer with a deposit request form.
- Week after sale
- On scheduled date, contact Fed Ex using phone number provided by Innisbrook to schedule pick-up for the order forms.
- Error report will be sent witnin 2 weeks so PTC chairperson can account for all orders
- October
- The shipping company calls in the middle of October to arrange a deliver date. They like it a soon as possible, but it is at the discretion of our schedule.
- Send PTC Email and note to families not on email list to announce delivery date / time. Get approval for notice.
- PTC chairperson (and 1 or 2 volunteers) sort delivery by classroom (took about 20 minutes)
- PTC chairperson and 2 or 3 volunteers help hand out orders during school pick-up on designated day.
- There is a period of time where you take calls for wrong orders. This has been only 1 or 2, because we took the time to double check the orders.
- Innisbrook Representative will follow up with profit reports from the sale.
- A final invoice will be sent and needs to be turned in to the PTC Treasurer.
Additional Comments:
- After the actual sale, the school continues to profit from internet orders.
- Questions: Contact Patty King or Kym Iffert.
